The Top 5 Reasons Why Organisations Use an External Project Manager

A project manager is someone who is in overall charge of the planning and execution of a particular project. That’s quite a large brief! In my experience, it includes:

  • getting the best out of people
  • exerting influence
  • mentoring
  • managing expectations
  • having an eye for detail
  • understanding quality and standards in the context of project objectives
  • making decisions that are in the interest of the overall project

But why do more and more organisations use external help when it comes to implementing their own projects?

I guess one of the reasons that I am asked to project manage for my clients is that there is already a relationship and the trust is there.

But speaking to other companies whom I have managed projects for without a previous working relationship was quite interesting. Collectively, here are the 5 main reasons why my clients opted for me to manage their projects over assigning them internally:

  1. Our staff respond in a much more positive way when dealing with external resource
  2. None of us have the time to manage so many different people and their contributions to the project
  3. If we did it ourselves the scope would change 1000 times and it would never get done
  4. We never even thought of defining the risks associated with our project. Your expertise ensured risks and issues were identified and managed from the outset.
  5. You applied structure to the project, whereas we would have created an Excel chart and hoped it would work.

Are any of these familiar to you?

Number 1 was an interesting answer. Why do you think staff respond better to an ‘outsider’ rather than to a colleague?

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